Welcome to Student Records
Thank you for visiting the Escambia County School District's Student Records Page. If you are looking for student records for yourself or for your child, you are in the right place. Our office maintains the records of students that have graced the halls of any public school in Escambia County since 1918.
The site contains links to relevant forms that our office requres in order to process records requests. You will also find information regarding policies and procedures pertaining to student records. Please don't hesitate to call or email Janet Reithmiller (firstname.lastname@example.org, 850-469-5459) or Carrie Houston (email@example.com, 850-469-5460) if you have questions pertaining to student records.
Location of Records
Florida Statutes and the Federal Department of Education, require schools to maintain each student’s record for five years after the student graduates or withdraws from school. After the five year retention period, the record comes to the student records office for archival and destruction.
If an elementary, middle or high school student is currently enrolled in our district, the record, along with the immunization certificate, will be at the school where the student attends.
Our office can print high school transcripts for current students. High school students that are under 18 years of age cannot sign for their own record; the signature of a parent or guardian is required before any records will be released.
If an elementary, middle or high school student has attended and withdrawn from our district within the last five years, the record and the immunization certificate will still be at the last school that the student attended. However, our office can print high school transcripts.
If an elementary, middle or high school student has been withdrawn from our school district five years or more, our office should have possession of the record.
The Department of Student Records uses two specific release forms that enable us to comply with all record requests. Because records prior to 1990 are not computerized, these forms require you to provide specific, detailed information. If you do not provide accurate and sufficient information, we may not be able to furnish you with your school records. Please complete the form of your choice thoroughly; we ask that you print clearly. You will be required to have the notarization of your signature completed, OR you may send a legible copy of your Driver’s License with the completed release. You may fax or mail. All requests are processed in the order which they are received. After receiving your completed request, it is usually processed within two (2) to five (5) business days. Your records will be mailed to the authorized address that you provide. By law, our department must respond within forty-five (45) days, after receiving the request. All records will be mailed to the address(s) that you provide on the release form. If you need records mailed to more than one address, you can list them on a separate page; be sure to fax both pages.
Which Form Should You Use?
Request for Transcripts, Proof of Graduation, Diploma Letter, or Immunization Records
The first form, Form A - Request for Transcript, Proof of Graduation, Diploma Letter, & Immunization Records, should be used to request your transcript or proof of graduation for employment, continuing your education; entering an adult high school, vocational / technical center, college, university, etcetera. Our office has most immunization records for 1982 high school graduates forward. Complete the form, have notarization completed, OR you many send a legible copy of your Driver’s License with the completed release. Incomplete or unacceptable requests will delay the issuance of the transcript. Most requests are processed within two business days.
Request for Proof of Date of Birth or Proof of Identification
The second form, Form B - Request for Proof of Date of Birth & Proof of Identification, should be used to assist you in obtaining delayed birth certificates, proof of name, proof of birthplace, proof of parent’s / guardian’s names and for proof of age for the Social Security Administration, retirement, etcetera. WE DO NOT HAVE COPES OF BIRTH CERTIFICATES. Complete the form, have notarization completed, OR you may send a legible copy of your Driver’s License with the completed release. Incomplete or unacceptable requests will delay the issuance of the school records. Most requests are processed in two to three business days.